Catch expiring certificates before they become off-hire
From the office, see expiring crew certificates across every vessel, with no chasing.
Why fleets still struggle
The cost of how it’s done today
Certificate expiries discovered late cause off-hire, detentions, and last-minute training spend that a monthly spreadsheet never prevents.
The traditional approach
Expiry lists emailed around the office with no link to safe manning or to booking the renewal that closes the gap.
With WaterTightVM
What changes when this is under control
Fleet-wide monitoring of crew and vessel certificates with crew-app uploads, expiring views, a compliance ring, and training requests raised straight from the expiring list.
Time back
Crew add their own certificates from the crew app as a photo or PDF, so crewing stops chasing copies by email.
Less waste
A renewal pipeline planned from real expiry data avoids premium last-minute courses and lost hire.
Lower risk
Expiring certificates tie to safe-manning positions, so a gap is visible against the billet it affects before it bites.
In the module
How Certificate Compliance delivers it
Vessel certificate register
Expiry dashboards and compliance ring
Safe-manning position links
Training requests from expiring list
Secure share links
Capabilities
- Compliance percentage per vessel and fleet
- Renewal pipeline view
- Rank certificate requirements
- Mobile upload from the crew app
- Reminders before expiry
- Provider requests into training
Ship to shore
How the work moves
- Crew upload a certificate as a photo or PDF in the crew app
- System tracks the expiry against requirements
- Manager sees the fleet compliance ring and gaps
- Training booked from the expiring list
Supports your records for:
Customers remain responsible for regulatory compliance. WaterTightVM is the operational system of record.
Questions before you commit
Is this just a certificate wallet?
No. Certificates integrate with safe manning, the fleet dashboard, training, and crew records so an expiry drives action, not just storage.
How are certificates captured?
Crew add certificates in the crew app under Profile, Certs, Add, with a photo or PDF (JPEG, PNG, HEIC or PDF). Certificate details are entered by hand, not read automatically from the image.
Can WaterTightVM track ratings certificates like Able Seafarer and EDH?
Yes. The certificate list includes ratings certificates such as Able Seafarer Deck, Able Seafarer Engine, EDH, Deck Rating, Engine Rating, Able Seaman and Motorman. The list of certificate types is fixed, so companies cannot add their own types. Crew upload these certificates from the crew app as a photo or PDF, and the holder gets expiry reminders at about 90, 30 and 7 days, on the expiry day and when overdue. Office staff see upcoming expiries on the web dashboard.
Can shore share a certificate externally?
Yes. Secure share links let you provide certificates to third parties without giving dashboard access. Treat the link as sensitive.
Does WaterTightVM guarantee compliance?
No. WaterTightVM tracks and alerts on expiries; verifying validity and meeting flag and STCW requirements remains the operator's responsibility.
Further reading
Related guides
Related solutions
See it in 30 minutes
Book a 30-minute call and we'll show Certificate Compliance on a sample vessel, set up the way your crewing manager and dpa work.
Any questions, just get in touch. If you’re not sure we cover something you need, outline the issue and we’ll find a way to solve it.